Sharing a project with the right people
A guide to viewers, editors and workspace owners.
Choose access for the work ahead
Viewers can read project information and export documents they can access. Editors can maintain project content. Workspace owners manage members and workspace settings. Start with the access someone needs for their current responsibility and review it when that responsibility changes.
Keep project context within the workspace
Check the document owner and workspace before sharing a resource. A link does not grant membership in another workspace. For a handover, use a short overview that names the people responsible and links to the resources they are allowed to read.
Review access at each milestone
Project launches, team changes and completed contracts are useful moments to review membership. Our permissions guide explains the roles in more detail and includes a checklist for workspace owners.